Services

Gracious Host offers various services. As a Professional Event Producer, we design and coordinate all the details of your social event or networking event to ensure your guests are impressed.

Step 1: Event Planning
Step 2: Event Marketing / Public Relations
Step 3: Event Execution
Step 4: Event Follow Up

Step 1: Event Planning

• Finding Venues
• Design Floor Plan
• Set Menu and Drink List
• Design Decor and Lighting
• Create Event Schedule
• Market Research
• Design the Look and Feel of The Event
• Set the Budget
• Source Out the Team
• Create Event Marketing Strategy
• Arrange Lodging and Travel Arrangements

Step 2: Event Marketing

• Event Poster Content Development, Design
• Focus Group Market Research
• Design and Execute On-line Marketing Campaign: web, blog, podcast, email
• Copy Writing
• Submission to On-line Events Calendars
• Voice Broadcast
• Strategic Website Development Support
• Guerilla Marketing
• Event advertising campaign
• Act as Event RSVP, answer all inquiries by phone and email
• Collect Payment
• Public Relations
• Community Relations
• Media Training Sessions
• Press Release Writing
• Bios, Backgrounder, Fact Sheets
• Creation of Media Kit
• Press Release Submission and Follow up
• Organize Press Conference
• Organize Media Opening Night
• Writing of Company Monthly Newsletters
• Writing of Company Web Content

Step 3: Event Execution

• Site visit
• Provide Staff and Volunteer Training
• Sign in, Tracking, build Accurate Database
• Oversee Everything to Assure Quality
• Coordination With Event Suppliers

Step 4: Event Follow Up

• Follow up with event attendees
• Evaluate all the different components of event
• Collect testimonial
• Send out thank you cards
• Tabulate all receipts
• Return all rentals